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300 Montgomery Ave. Oxnard, CA. 93036

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CUT, COPY AND PASTE...... AND OTHER SHORTCUTS

We all know how to move information in the Windows environment using the Cut Copy and Paste commands in the menus of the various programs. Or in some programs icons maybe placed in the tool bars. However these often are not available (grayed out) at times that we want to use them. It's also true that the short cut keys will make the process much faster if they are used especially when moving data between the files opened in two or more programs.

Many times, we want to take information from one program e.g. one or more URLs (Uniform Resource Locator, the indexing system of the Internet) in Netscape in the address bar at the top and put it into a word document to make up a list of resources on some topic.

If you try that with the menus in Netscape you'll quickly find out that if anything gets copied its not the URL address that you want, but some graphic or frame. To get that URL with the short cut keys you drag across it while holding down the left mouse key to SELECT the URL. Since there is no copy command lit up on the menus nor any available icon to help you, YOU USE THE SHORTCUT KEY TO COPY which is CTRL+C that’s the CTRL (control) key on your keyboard ( bottom left) and after you have that one held down with the text, graphic whatever you want to copy highlighted ( SELECTED) you hit the "C" key. This will put virtually any thing on your screen, that you can SELECT some how or at least will stay highlighted, onto the CLIPBOARD (the memory that holds things you copy or cut prior to putting them elsewhere).

The next step is to startup, or have open, whatever program or file that you want to put the information in. Open the file or document to accept it. Then you put the cursor wherever you want the stuff in that second program and hold down the CTRL key and hit the "V". Bingo, it appears.

The summary of these SHORTCUT KEYS IS

TO CUT: CTRL+X. This will remove the item from its original location when the PASTE is completed.

TO COPY CTRL+C. Only a copy is taken to be Pasted in the new location. If you feel uncomfortable or want to leave the original use this. You can always delete later.

TO PASTE IT CTRL +V (WHEN YOUR IN THE NEW LOCATION PROGRAM DOESN’T MATTER AS LONG AS IT’S THE PLACE YOU WANT TO PUT THE INFORMATION)

In Summary

Step one: Go to the text or stuff that you want to copy or move (for safety's sake use copy CTRL+C over the CUT command CTRL+X. You can always delete the extra later. Select the material you want to copy or move by selecting the stuff (by moving the mouse cursor over it while holding down the left mouse key) until all that is to be copied or moved has been highlighted.

Step two: while holding down the CTRL key hit the "C" to copy to the clip board or hit the "X" to cut it and put it on the clip board. The last step is to go to the document or program and file that you want to place it into with the mouse put the cursor at the start of where you want the material and hold down the CTRL key and hit the "V" key for PASTE. The material will appear.

Limitations: The only limits to this are that you must be able to highlight the material in the originating file or location. Two, that the receiving document must be compatible with what is being placed in it. I.E. the data types match. The new field must be able to accept text or dates or numbers or pictures. You cannot put text into a database field that is set to numbers only.

To CUT and MOVE material --- --- -- CTRL+X

To COPY material --- --- --- - -- --- CTRL+C

To PASTE it in the new location-- ------CTRL+V

There are all kinds of other shortcut keys that you can use as well. Some are kind of useless now but some will speed up your processing of information. They all come from the earliest days of the PC and Dos.

Using shortcut keys in Windows

These will work in any windows program (pretty much).

To	Press
Activate the menu bar in programs	F10
Carry out the corresponding command on the menu	ALT+underlined letter in menu
Close the current window in (MDI) programs.	CTRL+F4
Close the current window or quit a program	ALT+F4
Copy	CTRL+C
Cut	CTRL+X
Delete	DELETE
Display Help on the selected dialog box item	F1
Display the current window’s system menu	ALT+SPACEBAR
Display the shortcut menu for the selected item	SHIFT+F10
Display the Start menu	CTRL+ESC
Display the system menu for MDI programs	ALT+HYPHEN (-)
Paste	CTRL+V
Switch to the window you last used -Or- Switch to another window by holding down ALT while repeatedly pressing TAB	ALT+TAB
Undo	CTRL+Z

 The following ones have some but a lesser value for most of us most of the time.

Using shortcut keys for the desktop, My Computer, and Windows Explorer and other programs that are fully Windows Compliant

When an item is selected, you can use the following shortcut keys:

To	Press
Bypass AutoPlay when inserting a compact disc	SHIFT while inserting the CD-ROM
Copy a file	CTRL while dragging the file
Create a shortcut	CTRL+SHIFT while dragging the file
Delete an item immediately without placing it in the Recycle Bin	SHIFT+DELETE
Display Find: All Files	F3
Display the item’s shortcut menu	APPLICATION key
Refresh the contents of a window	F5
Rename an item	F2
Select all items	CTRL+A
View an item’s properties	ALT+ENTER or ALT+DOUBLE-CLICK

You can use the APPLICATION key with a Microsoft Natural Keyboard or any other compatible keyboard that includes the APPLICATION key.

 The NEW ONES

The Following are the only new ones. They came in with Windows 95 and the windows key referred to is the one with the windows logo on it.

Using the WINDOWS key

You can use the following keyboard shortcuts with a Microsoft Natural Keyboard or any other compatible keyboard that includes the Windows logo key .

To	Press
Cycle through buttons on the taskbar	WINDOWS+TAB
Display Find: All Files	WINDOWS+F
Display Find: Computer	CTRL+WINDOWS+F
Display Help	WINDOWS+F1
Display the Run command	WINDOWS+R
Display the Start menu	WINDOWS
Display the System Properties dialog box	WINDOWS+BREAK
Display Windows Explorer	WINDOWS+E
Minimize or restore all windows	WINDOWS+D
Undo minimize all windows	SHIFT+WINDOWS+M

Shortcut keys for Microsoft Magnifier

Press	To
(Windows logo)+PRINT SCREEN	Copy the screen to the Clipboard, including the mouse cursor
(Windows logo)+SCROLL LOCK	Copy the screen to the Clipboard, without the mouse cursor.
(Windows logo)+PAGE UP	Toggle Invert Colors.
(Windows logo)+PAGE DOWN	Toggle Follow mouse cursor.
(Windows logo)+UP ARROW	Increase magnification.
(Windows logo)+DOWN ARROW	Decrease magnification.